This statement sets out Multiyork Furniture Ltd’s actions to understand all potential modern slavery risks related to its business and to put in place steps that are aimed at ensuring that there is no slavery or human trafficking in its own business and its supply chains. This statement relates to actions and activities during the financial year 01 October 2015 to 30 September 2016.
As part of the UK furniture retail sector and also as part of the UK furniture manufacturing and buying sector, the organisation recognises that it has a responsibility to take a robust approach to slavery and human trafficking.
The organisation is absolutely committed to preventing slavery and human trafficking in its corporate activities, and to ensuring that its supply chains are free from slavery and human trafficking.
This statement covers the activities of Multiyork Furniture Ltd. The organisation has a turnover in excess of £36M.
• The organisation, whilst having one board of Directors and one Senior Management Team, is effectively split into two distinct business areas. The organisation has an estate of more than 50 retail stores in the UK, employing in excess of 200 staff. It also has a manufacturing and sourcing business based in the UK and employing in excess of 300 staff.
ORGANISATIONAL SUPPLY CHAINS
The organisation currently sources from or has supply chains that incorporate supply from the following countries:
• Fabrics from; Belgium, China, Italy, Spain & Thailand.
• Finished Cabinet Goods from; China, Indonesia & Malaysia.
• Components from; Latvia, Lithuania & Poland.
We are committed to ensuring that there is no modern slavery or human trafficking in any part of our organisation or any part of our supply chains. Our Anti-Slavery Policy reflects our overall commitment to acting ethically and with integrity in all our business relationships and to implementing and enforcing effective systems and controls to ensure that slavery and human trafficking are not present in any part of our business or supply chains.
DUE DILIGENCE PROCESSES TO ENSURE ADHERENCE TO THE POLICY
The organisation recognises that procedures for ensuring our Policy commitments are met are in their infancy and are being developed. We are however firmly committed to their development and believe our embedded culture of strong ethical behaviour provides a solid basis on which to build. We further recognise the different risks associated with the different elements of our organisation.
RELEVANT POLICIES – MULTIYORK UK
The organisation operates the following that provide the basis of its approach to the maintenance of robust ethical behaviour and to mitigate the risk and prevent the possibility of any modern slavery and human trafficking within its operations:
• Store Managers – All new Store Managers are made aware of the Companies commitment and their responsibilities in respect of the Act during their Induction Training.
• HR Department – The business has a HR Department responsible for staff welfare and ensuring the organisation is aware of and abides to all relevant laws and regulations.
• Staff Handbook – The business has an established and maintained Staff Handbook which is issued to all staff on commencement of employment and sets out the standards and principles of the relationship between Multiyork Furniture Ltd and their employees.
• HR Policies – The HR Department maintain an Intranet site with numerous policies that support the Staff Handbook. The Policies maintained include;
o Equal Opportunities Policy
o Grievance Policy,
o Harassment Policy and
o Whistleblowing Policy.
• Recruitment/Agency workers The organisation uses only specified, reputable employment agencies to source labour and always verifies the practices of any new agency it is using before accepting workers from that agency.
DUE DILIGENCE – SUPPLY CHAIN
The organisation undertakes due diligence when considering taking on new suppliers, and regularly reviews its existing suppliers. The organisation's due diligence and reviews include;
• Any new supplier introduced into the Multiyork supply chain will only be introduced following consideration of the potential risk of modern slavery being present in the supply chain. Consideration will be made to assess if there is any particular risk due to the nature of the product or the geographical location.
• Supply chains with a higher risk of modern slavery and human trafficking will only be introduced following several visits by Multiyork staff. In the case of our Asia suppliers this will initially be by our local Operations Manager and then by a member of the UK Senior Management.
• Such suppliers will be subject of regular on-going visits.
• Multiyork mitigate the supply chain risks by building long-term business relationships with suppliers in Asia, who demonstrate over a sustained period appropriate behaviours with regard to all aspects of ethical business practice.
• All suppliers with Supply Chains beyond UK and EU Borders are requested to provide their written commitment in support of ethical behaviour and where possible additional supporting documentation.
• We have a zero tolerance to slavery and human trafficking. We expect all those in our supply chain to uphold and comply with our values.
This statement has been approved by the organisation's board of directors, who will review and update it annually.
Signed on behalf of Multiyork Furniture Ltd by,
John Kirkum – Finance Director